A Purchase Order Template is a commercial document issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services the seller will provide to the buyer.

Sending a Purchase Order Template to a supplier constitutes an offer to buy products or services. Acceptance of a Purchase Order Template by a seller usually forms a contract between the buyer and seller.

To get a Purchase Order Template you could:

• Download from the internet either free or paid
• Use Office software websites (see the ones listed here)
• Create your own in Word or Excel / Open Office
• Use a standalone program – paid / free
• Buy a pre-printed book from a retailer

Download a Purchase Order Template from the Internet

If you search for Purchase Order Templates via the search engines you will see a lot of web sites offering them. Some are good, but the ones highlighted on this site are better. Free Purchase Order Templates are available if you know where to look. There are also many special offers available on websites so it’s worth checking around.

Buy online at an office web site

There are many sites available that will provide a Purchase Order Template either free or for a small cost. Free ones tend to be limited but there are good suppliers that charge a small amount.

Create in Word / Open Office

If you know what information needs to be included on a Purchase Order Template then you can use a standard office program such as Word, Excel or Open Office to produce them yourself. They won’t look as good as the purchased templates but they will do the job.

Use a standalone program

You can purchase programs that will calculate all the necessary item charges and vat etc.

Purchase Order Templates can be very simple or contain a lot of information depending on the type of product or service and the business.

Some items that could be included on a Purchase Order Template are:

• Business name
• Customer name
• Customer reference
• Receipt date
• Item prices
• Discounts
• Vat rate
• Vat amount
• Total
• Contact details

A clear, well designed Purchase Order Template will give a business more authority than one that just uses hand written receipts.